Using a Project Tool

Having a project tool and knowing how to use it to its fullest potential are two very different things. This is why most of the project management tools of today have training included when they are purchased. This training is specific to the tool on how to use it in multiple ways, so it can best fit the needs of your organization.

Unlike a project tool of the past that was generally an item used on the production floor, today’s project management tools are mainly computer programs of some sort. This type of tool has become an integral part of the business world, since the uses of computers have been extensively integrated into the business sector.

To help spread the word about a new program or project tool, many organizations now introduce them in a manner by offering a portion of their programs for free. This allows the prospective buyer to use it in a trial run. This is the best way to see if the tool itself will be useful to your organization. It will also give your project team the opportunity to see just how easy the program is to learn and use.

These are important to know before you place a substantial amount on the purchase of a project tool to be used in your next business venture. By using them in an actual business venture, you can then gauge just how much money and time the tool has saved in a real world situation. This way, you can make a projection just how beneficial the new tool can be, in the terms of revenue. This then can be presented to the stakeholders of your organization, as the reason in favor of acquiring such a tool to be used by your project team.

The exact type of project tool that will benefit your company the most will be determined by your needs. There are project management templates available for a free trial run. There are also Project Management books of knowledge available to help guide your project leader in new paths to completing a project successfully. There are many other sources that are available if you just look for them. Each one has a specific purpose to help you and your organization to achieve your goals.

Creating a Project Feasibility Study

Creating a project feasibility study in the correct manner can make a difference in the conclusion of your project. This is done by identifying all of the possible target audiences and their preferences for your particular deliverable. Other factors that must be clarified include the right price, level of quality, and color the target audience will prefer in your type of product.

The project feasibility study is a project management tool that will help discover just what markets in the world have the need for your deliverable. Not only does the target audience have to be correctly identified, but also a secondary audience, and if possible, a third. This allows for an organization to get input to just what they are looking for in the type of product you are producing. This input makes it significantly easier to provide a product that is desirable by more people. This increases the possible revenue stream from this business venture.

In the project feasibility study, you can also explore the desired level of quality your product is expected to have. The reason for this is so the minimal level can be obtained without affecting the desirability of your product by the target audience. This does not mean it is ok to create an inferior product on purpose, but rather place the level of quality in the product that is necessary for the use of the item. A good example of this is a nail. If you are selling a nail that is supposed to be 1 inch long, the specifications can be from 7/8” to 1 1/8”. It is possible to make every nail 1” long, but then the profits of your business venture will diminish because of all the rejected material.

Creating a project feasibility study in the right manner will give you the information that is necessary for your business venture to succeed. It is the interpretation of the data that is collocated which is vital to the success of your project. This allows for you to provide the deliverable at the right price, so your organization can make a level of profit that is desirable.

Four Keys to Gathering Business Requirements

Stakeholder needs and expectations are set through the gathering and agreement of the requirements of the final solution. Gathering requirements usually requires more than asking a few questions and then building the solution. Projects with any degree of complexity need a formal process to ensure the right set of requirements are gathered, reviewed, documented and approved. Learn the model

  • Elicitation
  • Validation
  • Specification
  • Verification

TenStep webinars… attend… learn something.
Date: 21 August 2014
Time: 12:00 – 3:00 three hours (Atlanta time) or 6:00 PM – 9:00 PM (local CEST)
Price: $129 USD
Live participants will receive 3 PDUs.


Conducting a Feasibility Study

Conducting a feasibility study in the new global market place requires more planning and resources than what most organizations are used to. Expanding the market area for your products to be sold is never an easy task to accomplish. This is why most organizations turn to a project management template as the tool of choice to assist them in including all of the requirements to help make this task a successful one.

The documentation of the feasibility study is the foundation on which the specifications and features of a deliverable are tested in the market place, to see just how much it is desired by those looking to spend their money on such an item. The demographics of the target audience have to be analyzed, along with their desire to purchase your product. Most of all, the target audience has to be able to afford your product. Having just a desirable product is not enough. People or corporations must be willing to make the purchase or the deliverable will not be considered a success.

The making of the feasibility study can be easily accomplished with the use of a feasibility template. This will help any project manager plan out just who might be interested in acquiring your product. It will also help you to identify your secondary target audience. This template has a path in it that will show you how to look at the widest possible audience for your product, and help you get their input into its design, affordability, looks, and desirability. All of these characteristics of your deliverable have to be known before a final decision is made on whether your organization should proceed with the project or not.

The desire to create a new revenue stream with your deliverable is the reason a full and thorough feasibility study should be conducted on each product. Not only can it help your organization in making the required adjustments to your deliverable that will make it more attractive, it will also make it easier to sell.

The report filed from a feasibility study is the deciding factor in whether or not your company should proceed with a business venture. The more complete it is going to be, the fewer questions and risks associated with this business venture will exist.

Useful Business Case Example

A useful business case example would be one that fits your needs along with the budget restraints of your next project. Another helpful instrument would be to use an example that was created using the business case template that you will use to create your business case. This way you can easily and efficiently transfer the useful data from your example right into the one you are creating.

Inside the business case example you have chosen should be what the stakeholders have approved in the past. This will make it easier for you to follow through with the creation of your document in a manner that has an increased chance of approval. While there is useful information in an example that was not approved, it is not advisable that you transfer any of the data from it to the one you are presently creating.

A few of the items most useful in the business case example will be just what budget level the stakeholders are happy with. They generally also like to have projects that run for a particular amount of time. Long extended run times for a project to get from the drawing board to the delivery of the product means the money is tied up for an extended period. This is not very advantageous for an organization. By having the revenue of an organization tied up in a long business venture, the ability to use such assets in case of an emergency is limited.

In many instances the use of more than one business case example is practical. This allows the project manager to notice a pattern of what has been acceptable in the presentations of past business venture to the stakeholders. By providing the basis of what is not only expected, but desired by the stakeholders, it is easier to gain approval for the business venture.

By using a business case example from the past is the best foundation to start with for your next project. This will allow for a foundation to be established in the fastest and most efficient manner for your next project that is in search of a revenue stream.

Knowing Project Management Methodologies

Knowing the different types of project management methodologies can only be beneficial to your next business venture. Each one is a step by step approach to achieving your goals of having a successful project. The leading difference between the different ones is how they can accomplish your goals for you.

For most businesses there is no one type of methodology that exactly fits their needs. For this reason they merge many different project management methodologies into just one that is custom built for their plant, resources and needs. This is the best manner in which to maximize what you have while minimizes the disadvantages your organization possesses. This will then lead to an increase chance of your projects becoming successful and having a competitive deliverable when it is introduced to the global market place.

This is why there is now software to assist you in using multiple project management methodologies. The programs now available allow you to import many different methodologies and take the components and process from them that fit your particular needs. This will lead to you creating a new methodology that can maximize your strong points. By defining the new project processes in this manner, it will be easier and more efficient for you to achieve the goals and scope of the project that has been approved by the stakeholders.

Because you have combined many different project management methodologies, you will then need to document what you have used so the new methodology can be used in the future by your organization.  The addition of using templates from the appropriate other methodologies on which you borrowed the process is also a possibility.

When you are looking for just what project management methodologies you can utilize, most programs allow the importation of HTML pages, Microsoft Word and Excel to make the combining of them easier.

The using of many different project management methodologies is the best way to achieve your goals of having a successful and profitable project. This will not only make the stakeholders satisfied but also help your organization in a financial manner so it can stay in business.

Six Sigma Methodology is the Goal

The establishment of a six sigma methodology is the goal of most, if not all, businesses in the modern world. This is the creation of a project plan where the deliverables being produced only have 3.4 defects in every 1 million that are produced. This might sound like an unachievable goal, but it is now possible with the right methodology in place within your organization.

The basic concept behind the six sigma methodology is to reduce possible errors in all process and procedures involved in a project. This is a constant process where all areas of the procedure are constantly reviewed, along with modifications to processes, until no waste is possible from your production facility.

In many industries, achieving the goal of the six sigma methodology is not practical, but the effort to achieve it will have positive results on your organization. This is a path for constant improvement of your organization which will reduce the waste and costs of producing the goods you sell to the global marketplace.

For most medium and large size organizations, they will have a group whose sole responsibility is to reduce waste. They are constantly reviewing the SOP’s, procedures, and process to locate any place where waste is possible. Unfortunately, waste is just part of producing a product for the market place. Machinery breaks down or bad raw materials make their way to the production floor. This is why for most businesses, the possibility of actually achieving six sigma is only theoretical.

What is achievable is a reduction in the waste that is being produced without this process of constant improvement. This makes the implementation of the six sigma methodology advantageous for an organization to do.

Unlike the lean methodology that has a goal of reducing costs, the six sigma methodology is there to also improve the processes that are in use to increase efficiency. This will result in a reduction of waste while making all of the processes better, with the final result of being more profitable to operate.

Implementing Enterprise Project Management

The implementation of enterprise project management does not necessary mean you have to be a large corporation or involved with a large scale project. This was the original intentions of this kind of program, but it has been found to be useful in the smaller scale ones also.

Because of the name enterprise project management, there are certain expectations by the users. This is a set of programs that have a great amount of detail in their construction. It is expandable to handle any size project that has ever existed. In the early stages of its development it was used on nuclear plants and other large scale project that were generally funded by governments because of their size. Today more and more organizations are using it because there are few to any limitations with the programs.

On the smaller scale projects the enterprise project management programs are not entirely used. There will be sections that just do not apply while others that are used extensively. The thought is that it is better to have the capability rather than wishing you did. It makes a better use of time by the project team so the deliverables can make it to the global market place faster. This allows for the goals and scope of the project plan to become a reality easier.

The methodology used for the small scale projects and the enterprise project management ones can be the same. This is why many organizations use it. This allows for just one set of programs to be purchased, learned and used. This allows for a better efficiency to be attained by the project team when interacting with the program and all of the process invalided in your project.

The enterprise project management plan is no longer just for the ultra large projects, but it is still applicable there. It is the details that make the difference in just how well a project turns out and these types of programs give the project manager more options available to them. This will help to reduce any possible delay because the right project management tool will always be available.

Essential Project Manager Training

The essential project manager training that is available today has only one purpose. That is to make your project manager more efficient in the way and manner of them performing their assigned tasks. The acquiring of knowledge on all the ways this can be accomplished is the main focus of this type of course.

To have the project manager training courses available with the least amount of disruption to the organization was the focus of many providers of this service. The seminars were very informative, but took the project managers away from their place of business for up to a week. This also took a chunk out of their budget that during the lean times is not always possible or warranted.

This is one of the leading reasons why the new project manager training courses are now available online. This allows the project managers not to miss any time at work and are helping to progress their projects along and still learning new tactics they can apply on the job. While they were away at a seminar they still have their cell phones, but being present in the time of a crisis does make a significant difference in the ending results for the project.

By taking the project manager training courses online, they can also acquire the knowledge at their own pace and at the times of their choosing. This makes it possible for them to still be on the job and to be available if necessary while learning what is in the courses. They can even apply what they are learning to their present project with the guidance of the course instructions. These real world applications are only possible because they are present at their factories while learning the material.

The opportunities with the new online project manager training course have made it easier and more practical for an organization to give access to their managers. They already know the more a project manager knows and understand, the better chances their projects will become a success. By choosing the online versions, the learning of the material is faster, easier and better absorbed.

Project Management Training Made Easy

The project management training is made easy today with the use of the high speed internet that most companies now have access to. This means of communication has changed forever the way your staff can receive the necessary training for them to improve their skills on the job.

By having your staff take a project management training course online, they will miss less work and be able to absorb the knowledge at their own pace. This is because unlike a huge seminar where the speaker dictates the speed and topics of the course, your staff now does. This is since most of this type of training is done individually. You can set up a screen in a conference room so more than one can attend, but then applying the knowledge in a real world situation will be delayed till after the training is over.

The advantage of conducting the project management training course separately allows for the critical topics that each individual needs training in, to be chosen first by the individual. Since each project team member has different responsibilities in the project, each one will be studying a different section. They can also then review what they learned at their own pace. This allows for a greater absorption of the knowledge. They can also apply what they are learning when they are acquiring the knowledge.

One of the reasons you may wish to have your entire project team to be involved in the project management training courses is so they can make a bigger and more efficient contribution to the business ventures. The more they know, the less ambiguous any situation involving the project will be. With fewer questions, there is a deceased chance of delays when the deliverable is being created.

The accessibility to the project management training courses is set by the management. What has made it easier for management to include more people in this type of training is the reduction in the cost. With no plane tickets or hotel costs to be included more of your staff can learn how to help your projects to be more profitable.